Missoula City Council Public Works Committee Minutes

Meeting #:
Date:
Time:
-
Location:
City Council Chambers
140 W. Pine Street, Missoula , MT
Members present:
  • Mirtha Becerra,
  • Heather Harp,
  • Jordan Hess,
  • Gwen Jones,
  • Julie Merritt,
  • Jesse Ramos,
  • Bryan von Lossberg,
  • and Heidi West
Members absent:
  • Stacie Anderson,
  • Julie Armstrong,
  • and John DiBari

1.
ADMINISTRATIVE BUSINESS
 

1.1
Roll Call
 

​​​​​​​​The minutes were approved as submitted.

1.2
Approval of Minutes from July 31, 2019
This item has attachments. 

1.Post-Meeting Minutes - PW_Jul31_2019 - English.pdf

2.
PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA
 

3.
COMMITTEE BUSINESS
 

3.1
Agreement with Montana Dept. of Transportation for Sanitary Sewer Manhole Adjustment on the I-90 Ramps – Grant Creek Road Project
This item has attachments. 
Ross Mollenhauer

1.Referral--Agreement with MDT for Sanitary Sewer Manhole Adjustment on I-90-Grant Creek Rd Project.pdf
2.Agreement--MDT--Sewer Manhole Adjustment--I-90-Grant Crk Project.pdf

Ross Mollenhauer, Utility Project Manager, reviewed the agreement with the Montana Department of Transportation, which will allow for minor adjustments to two City sanitary sewer manholes.  The manholes are in conflict with the anticipated work being done as part of the I-90 Ramps-Grant Creek Road Project. 

Under this contract, there will be no cost to the City for this work to be performed.

  • Moved ByBryan von Lossberg

    Approve and authorize the Mayor to sign an agreement with the Montana Department of Transportation for sanitary sewer manhole adjustment as part of the I-90 Ramps – Grant Creek Road Project at no cost to the City.

    For (8)Mirtha Becerra, Heather Harp, Jordan Hess, Gwen Jones, Julie Merritt, Jesse Ramos, Heidi West, and Bryan von Lossberg
    Absent (3)Stacie Anderson, Julie Armstrong, and John DiBari
    Approved (8 to 0)

3.2
HVAC Maintenance Fiscal Year 2020 To 2024
This item has attachments. 
Matt Lawson

1.Referral - HVAC Maintenance Contract .pdf
2.2019 HVAC EQUIPMENT1.pdf
3.HVAC contract.pdf
4.JCI pricing breakdown.pdf

Matt Lawson, Facilities Department, spoke on the HVAC maintenance contract with Johnson Controls for Fiscal Year 2020.  Seven City facilities are contained within the agreement.  Due to the age of the building, City Hall needs greater funds for maintenance than some of the others.

The Fiscal Year 2020 HVAC maintenance contract is in the amount of $111,981.00.  Afterwards, there will be an annual increase of three percent.

 

  • Moved ByJesse Ramos

    Approve and authorize the Mayor to sign HVAC maintenance contract with Johnson Controls in the amount of $111,981.00 for fiscal year 2020 with 3% increase each year.

    For (8)Mirtha Becerra, Heather Harp, Jordan Hess, Gwen Jones, Julie Merritt, Jesse Ramos, Bryan von Lossberg, and Heidi West
    Absent (3)Stacie Anderson, Julie Armstrong, and John DiBari
    Approved (8 to 0)

3.3
Higgins Ave. Bridge Rehabilitation—Hip Strip Plaza & West Stair Feasibility Studies and Design Modifications Project
This item has attachments. 
Jeremy Keene

1.Referral--Agreement w-HDR for Higgins Ave Bridge Rehab—Hip Strip Plaza and West Stair Feasibility Studies and Design Proj.pdf
2.Agreement--HDR Higgins Bridge--Hip Strip-West Stairs 2019-7-30.pdf
3.Attachment--Exhibit A--Higgins Ave Bridge Studies - HDR Scope.pdf

Jeremy Keene, Public Works, spoke on the professional services agreement with HDR Engineering, Inc.  The Montana Department of Transportation (MDT) is responsible for the Higgins Avenue Bridge Rehabilitation Project.  The Hip Strip Plaza and West Stair are two proposed design modifications associated with the MDT project.  

The City wants to hire HDR Engineering to perform two feasibility studies, which may result in plan/design changes. The modification to the Third Street Plaza would include grading, Americans with Disabilities Act (ADA) compliance, avoidance of utility conflict, and cost.  The West Stair from the bridge to Caras Park would be modified and relocated.  

If one or both studies are deemed feasible, this agreement would also allow the City to move forward with HDR to incorporate the modifications in a revised Higgins Street Bridge Project plan/design.  The determination of feasibility will take approximately one month.  Work on the Higgins Street Bridge Rehabilitation project is expected to begin in the fall of 2019.   

Citizen Goeff Badenoch spoke on the stair issue, which he has been studying for over twenty years.  When a facility has two grades, he said, the challenge is to provide access which is not diminished.

Citizen advocacy has prompted robust conversations around the Hip Strip Plaza and the West Stair issues.  The public is eager to see the outcome of those feasibility studies.

  • Moved ByGwen Jones

    Approve and authorize the Mayor to sign a professional services agreement with HDR Engineering, Inc. for the Higgins Ave. Bridge Rehabilitation—Hip Strip Plaza & West Stair Feasibility Studies and Design Modifications Project at a cost not to exceed $39,625.60.

    For (8)Mirtha Becerra, Heather Harp, Jordan Hess, Gwen Jones, Julie Merritt, Jesse Ramos, Heidi West, and Bryan von Lossberg
    Absent (3)Stacie Anderson, Julie Armstrong, and John DiBari
    Approved (8 to 0)

4.
ADJOURNMENT
 

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