Missoula City Council Meeting Agenda

Meeting #:

Date:

Monday, January 23, 2023 at 6:00 P.m. - 7:00 P.m.

Location:

Council Chambers (in person) or TEAMS (virtually)

Attend in person: City Council Chambers, 140 W Pine, Missoula MT

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1.

CALL TO ORDER AND ROLL CALL

2.

APPROVAL OF THE MINUTES

2.1

Minutes from the December 12, 2022 Meeting

2.2

Minutes from the December 19, 2022 Meeting

2.3

Minutes from the January 9, 2023 Meeting

3.

PUBLIC COMMENT - NON-AGENDA ITEMS

4.

ANNOUNCE COMMITTEE MEETINGS, COMMITTEE MEMBERSHIP APPOINTMENTS AND CHANGES TO COMMITTEE AGENDAS

5.

CONSENT AGENDA

(Items on the consent agenda were approved in City Council committees to be placed on the consent agenda to save time at Council meetings by voting on them as a package. The City Clerk will read the list aloud, so citizens watching on MCAT will know what is on the consent agenda. We’ll invite community comment on these items before we vote.)

• Recommended motion:

5.1

Accounts Payable (claims) for checks dated January, 17, 2023

BF

• Ratify accounts payable in the amount of $978,677.17 for checks dated January 17, 2023.

5.2

Accounts Payable (claims) for checks dated January 24, 2023

BF

• Approve accounts payable in the amount of $986,812.16 for checks dated January 24, 2023.

5.3

Bid Award to Knife River for the North 5th and 6th St West water main replacement and surface improvement project

PWM

Andrew Schultz

• Recommended motion:

  Award the bid for the North 5^th and 6^th Street West water main replacement project to Knife River at a cost not to exceed $1,061,861.08 for the water main work and $207,925.92 for the surface improvement.

5.4

Bid Award with Mytty Excavating, Inc dba Western Excavating for the South 2nd Street West and Cottonwood Street water main replacement project

PWM

Andrew Schultz

• Recommended motion:

  Award the bid for the South 2^nd Street West and Cottonwood Street water main replacement project to Mytty Excavating, Inc dba Western Excavating for the South 2^nd Street West and Cottonwood Street water main replacement project at a cost not to exceed $694,311.00 and authorize the return of bid bonds.

5.5

Bid Award with RLC Enterprise, LLC for the Lower Rattlesnake pressure reducing valve and water main replacement project

PWM

Andrew Schultz

• Recommended motion:

  Award the for Lower Rattlesnake PRV and water main replacement project to RLC Enterprise LLC at a cost not to exceed $179,909.17 and authorize the return of bid bonds.

5.6

Interlocal Agreement Approval for joint Rebuilding American Infrastructure with Sustainability and Equity (RAISE) Grant Application

PWM

Aaron Wilson

• Recommended motion:

  Approve and authorize the mayor to sign the interlocal agreement between Powell County, Mineral County, City of Missoula, Missoula County, Granite County, Butte-Silver Bow County for the purposes of applying for a 2023 RAISE planning grant to conduct feasibility and conceptual design of a cross-county trail linking Butte to Idaho along the Great American Rail Trail

5.7

Professional Services Agreement with HDR, Inc. for the Supervisory Control and Data Acquisition (SCADA) Upgrade Project

PWM

Jerry Ellis

• Recommended motion:

  Approve and authorize the Mayor to sign a Professional Services Agreement with HDR, Inc. for the SCADA/HMI Hardware & Software Upgrade Project at a cost not to exceed $80,500.00.

5.8

Resolution to order right-of-way improvements Project 20-062: Worden Ave/Turner St – N 5th St W to Scott St.

PWM

Monte Sipe

• Recommended motion:

  Adopt the resolution to order right-of-way improvements Project 20-062: Worden Ave/Turner St – N 5^th St W to Scott St.

5.9

Reappointment to the Missoula Civic Television Advisory Commission

BF

Jordan Hess

• Recommended motion:

  Confirm the Mayor’s reappointment of Nevin Graves to the Missoula Civic Television Advisory Commission for a term beginning January 1, 2023 and expiring on December 31, 2025.

5.10

Missoula Redevelopment Agency Fiscal Year 2022 Year-End Budget Amendments

BF

Jilayne Dunn, Ellen Buchanan

• Recommended motion:

  Set a public hearing for February 6, 2023 to adopt a resolution amending the annual appropriations for the City of Missoula, Montana as set forth in the fiscal year 2022 budget that amends the total Missoula Redevelopment Agency (MRA) budget including decreasing revenues and transfers in by $312,193 and decreasing expenditures and transfers out by $1,342,961 in order to recognize final audited beginning fund balances as of July 1, 2021, appropriate revenue based on final property valuations and mill levies, anticipated grants and bond proceeds, administrative and project related revenue and expenditures during the fiscal year and incorporate on-going construction projects and bond issues with related debt service that were carried forward from fiscal year 2021.

5.11

Caras Park River Access Design Contract Amendment

BF

Nathan McLeod

• Recommended motion:

  Approve and Authorize the Mayor to sign the contract amendment to add design and optional construction administration services for Caras Park River Access to the existing Clark Fork River Restoration and Access professional services contract for an amount not to exceed $131,308.50

5.12

Paid Parental Leave Policy

PSHO

Angela Simonson

• Recommended motion:

  Rescind action taken by City Council on November 21, 2016 establishing a city policy providing a paid six-week pregnancy medical leave. This would be replaced by the attached policy, that would be adopted by Administrative Rule, consistent with other personnel related policies.

5.13

Appointment to the Design Review Board

LUP

City Clerk Office

• Recommended motion:

  Appoint Elijah Molloy to serve as a voting member on the Design Review Board with a term beginning February 1, 2023 and ending on January 31, 2026.

5.14

Appointment to the Planning Board

LUP

City Clerk Office

• Recommended motion:

  Appoint Derek Kanwischer to fill the vacant alternate seat on the Planning Board with a term beginning immediately and ending on December 31, 2024.

5.15

Appointments to the Historic Preservation Commission

LUP

City Clerk Office

• Recommended motion:

  Appoint Crystal Herzog to fill alternate seat #1 (At-Large member) on the Historic Preservation Commission with a term beginning immediately and ending on December 31, 2025. 

• Recommended motion:

  Appoint Matthew Sanford to fill alternate seat #2 (At-Large member) on the Historic Preservation Commission with a term beginning immediately and ending on December 31, 2025.

5.16

Confirmation of Police Officers

PSHO

Jaeson White

• Recommended motion:

  Confirm Police Officers Sean McGregor, Dylan Harris, Anthony Flor and Austin Bennett.

5.17

Resolution for 4th Quarter and final FY 2022 budget amendments. This resolution amends the fiscal year 2022 budget to recognize revenues, and appropriate expenditures and budget transfers not identified in the original budget.

BF

Leigh Griffing

• Recommended motion:

  Set a public hearing for February 6, 2023 for a resolution amending the annual appropriations for the City of Missoula, Montana as set forth in the fiscal year 2022 budget and capital improvement program.

5.18

Resolution for 1st Quarter and FY 2023 budget amendments. This resolution amends the fiscal year 2023 budget to recognize revenues, and appropriate expenditures and budget transfers not identified in the original budget

BF

Leigh Griffing

• Recommended motion:

  Set a public hearing for February 6, 2023 for a resolution amending the annual appropriations for the City of Missoula, Montana as set forth in the fiscal year 2023 budget and capital improvement program.

5.19

Resolution authorizing Mayor & Finance Director to preliminarily award Lease-Purchase Agreement for the Civic Stadium Refinancing with the Successful Bidder after an RFP and with the advice of Baker Tilly Municipal Advisors, LLC

BF

Leigh Griffing

• Recommended motion:

  Adopt a resolution authorizing the Mayor & Finance Director to preliminarily award a lease-purchase agreement for the Civic Stadium Refinancing with the successful bidder.

5.20

Referral – Contract for Sleepy Inn Abatement of Hazardous Building Materials

HRCP

Tyler Walls

• Recommended motion:

  Award the bid for the hazardous building materials abatement, building deconstruction, and building removal at the Sleepy Inn property to 3 Rivers Landworks at a cost not to exceed $283,665.65 and authorize the return of bid bonds.   

5.21

Tourist Home Fee Update

HRCP

Montana James, Kirsten Hands

• Recommended motion:

  Set a public hearing for February 6, 2023 on a resolution of the Missoula City Council amending Exhibit A, the Business Licensing fee Schedule in Resolution 8615, to revise fees for Tourist Home registration.  

5.22

Linda Vista 25th Supplement Final Plat Approval

LUP

Mary McCrea

• Recommended motion:

  Approve the Linda Vista 25^th supplement final plat.

6.

COMMENTS FROM CITY STAFF, CITY AGENCIES, COMMUNITY FORUM, NEIGHBORHOOD COUNCILS, BOARDS, COMMISSIONS, OR AUTHORITIES

7.

SPECIAL PRESENTATIONS AND PROCLAMATIONS

7.1

Proclamation - Black History Month

Jordan Hess

8.

FINAL CONSIDERATION

(Items listed under Final Consideration have had a public hearing.  The hearing was held open to allow time for additional public comment before final consideration and action by the City Council. The chairperson of the standing City Council committee will make a motion. We invite community comment on each item.)

8.1

An Ordinance Amending Missoula Municipal Code Chapter 12.44 entitled “Cemeteries”

PWM

Katie Emery

• Recommended motion:

  [Second and final reading] Adopt an ordinance amending Chapter 12.44 entitled “Cemeteries” by amending Section 12.44.020 entitled “Location” to include other uses, amending Section 12.44.110, entitled “Grounds regulations,” subsection A and repealing subsections D-H to decriminalize city cemetery groundskeeping regulations, amending 12.44.290 entitled “Meetings” to allow the Cemetery Board of Trustees more flexibility in scheduling their regular meetings and establishing rules for cemetery trustee meeting attendance, and repealing Article III, entitled “Cemetery Superintendent”, Section 12.44.340 entitled “Duties” in its entirety because the duties listed are addressed in the job description.

8.2

Master Fee Schedule for Facility Use, Reservations, Permits and Programs 2023

CCP

Shirley Kinsey

• Recommended motion:

  Adopt a resolution revising the Parks and Recreation Master Fee Schedule for facility use, reservations, permits and programs for 2023.

8.3

Right-of-Way Vacation at the intersection of 601 West Broadway and Front St.

PWM

Brandt Dahlen

• Recommended motion:

  Adopt a resolution declaring it to be the intention of the City Council of the City of Missoula, Montana, to close and vacate a portion of Front Street public right-of-way in WJ McCormick’s Addition, Blocks 51 and 56, and subject it to two (2) conditions of approval.

8.4

Ordinance allowing market sheep, goats and poultry as part of a 4H and FFA student project

PSHO

Heidi West

• Recommended motion:

   [Second and final reading] Adopt an ordinance of the Missoula City Council amending Title 6, Chapter 6.07, Section 6.07.1010 entitled “Regulations concerning keeping of livestock and domestic fowl” to allow student members of 4H and Future Farmers of America (FFA) to keep market sheep, market goats and market poultry as part of a 4-H or FFA project on a parcel that is less than an acre in size subject to certain conditions and other minor amendments to reflect current laws and practices.

9.

PUBLIC HEARINGS

(State law and City Council rules set guidelines for inviting community comment in a formal way on certain issues.  Following a staff report on each item, the City Council and the Mayor invite community comment.  City Council holds a public hearing open for a week and then voting the following week, unless there is a requirement for final action on the night of the public hearing.)  

9.1

Public Forum - University of Montana Gilkey Informational Sign

LUP

Charlie Ream

City Council shall have no power to deny or condition the proposal but shall act only to allow a public forum for comment on the proposal.

9.2

Referral and Staff Report - Rezone of Tract 3 of the amended plat of Scott Street Lots, Lot 3

LUP

Tara Porcari

The City Council will hold this public hearing open until they take up the item for final consideration on February 6, 2023.

9.3

Referral and Staff Report - Rezone of 2160 Carol Ann Ct.

LUP

Madison Matthias

The City Council will hold this public hearing open until they take up the item for final consideration on February 6, 2023.

10.

COMMITTEE REPORTS

(Items listed under committee reports were not approved unanimously in City Council committees. The chairperson of the standing City Council committee will make a motion. We invite community comment on each item.)

10.1

Budget and Finance (BF) committee report

10.1.a

Minutes from the January 11, 2023 Meeting

BF

10.1.b

Minutes from the January 18, 2023 Meeting

BF

10.2

Climate, Conservation and Parks (CCP) committee report

10.3

Committee of the Whole (COW) committee report

10.3.a

Minutes from the January 11, 2023 Meeting

COW

10.3.b

Joint City-County Advisory Board (JEDI)

COW

Donna Gaukler

• Recommended motion:

  Adopt a resolution of the Missoula City Council to establish a Justice, Equity, Diversity, and Inclusion (JEDI) Joint City-County Advisory Board 

10.4

Housing, Redevelopment, and Community Programs (HRCP) committee report

10.4.a

Minutes from the January 11, 2023 Meeting

HRCP

10.4.b

Minutes from the January 18, 2023 Meeting

HRCP

10.5

Land Use and Planning (LUP) committee report

10.5.a

Minutes from the January 11, 2023 Meeting

LUP

10.6

Public Safety, Health and Operations (PSHO) committee report

10.6.a

Minutes from the January 11, 2022 Meeting

PSHO

10.7

Public Works and Mobility (PWM) committee report

10.7.a

Minutes from the January 11, 2023 Meeting

PWM

11.

NEW BUSINESS

11.1

Legislative Update and Action on Bills

The City of Missoula tracks proposed state legislation that may affect the City. Visit our website to see what bills we are tracking:  

www.missoulainsession.com

The City Council will use this agenda item to review bills and may vote to take a position on specific legislation, if warranted.

12.

COMMUNICATIONS FROM THE MAYOR

13.

GENERAL COMMENTS OF CITY COUNCIL MEMBERS

14.

MISCELLANEOUS COMMUNICATIONS, REPORTS AND ANNOUNCEMENTS

14.1

Administratively approved agreement report

15.

ADJOURNMENT

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