Missoula City Council Public Works Committee Minutes

Meeting #:
Date:
-
Location:
City Council Chambers
140 W. Pine Street, Missoula , MT
Members present:
  • Mirtha Becerra,
  • John DiBari,
  • Heather Harp,
  • Jordan Hess,
  • Gwen Jones,
  • Julie Merritt,
  • Jesse Ramos,
  • Bryan von Lossberg,
  • and Heidi West
Members absent:
  • Stacie Anderson
  • and Julie Armstrong

1.
ADMINISTRATIVE BUSINESS
 

1.1
Roll Call
 

1.2
Approval of the Minutes from September 25, 2019
This item has attachments. 

1.Post-Meeting Minutes - PW_Sep25_2019 - English.pdf

​​​​​​​​The minutes were approved as submitted.

2.
PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA
 

3.
COMMITTEE BUSINESS
 

3.1
Resolution Requesting Distribution of Remaining Funds from MDT’s Bridge and Road Safety and Accountability Program
This item has attachments. 
Brian Hensel

1.Referral--Resolution Requesting Distribution of Remaining Funds from MDT Bridge and Road Safety and Accountability Program.pdf
2.Resolution--BaRSAA Funding Allocation Request.pdf
3.MLCT Guidance Document - Process for Obtaining Local Funds Under HB473.pdf

Dennis Bowman, Interim Public Works Director, spoke on the Montana Department of Transportation (MDT) Bridge and Road Safety and Accountability Program (BaRSAA).  This resolution has been prepared in accordance with MDT's policies for BaRSAA funds distribution.  The program enables local governments to leverage five percent in matching funds against state gas tax dollars for local roadway improvements. 

A total of $874,446.55 was allocated to the City of Missoula for 2019.  Initially, in April 2019, Public Works staff recommended that $795,202.00 be directed to specific improvement projects.  Staff made arrangements to return to Council for distribution of the rest of that money.  It is recommended that the remaining $79,244.55 be directed to two projects: the Deer Creek Road—Bandmann Trail to Bandmann Trail Asphalt Repair Project and the 7th Street—Kemp Street to Reserve Street and Eaton Street—7th Street to 8th Street Asphalt Repair Project.

  • Moved by:Heather Harp

    Adopt a resolution requesting that MDT distribute the City of Missoula’s remaining allocated share of Bridge and Road Safety and Accountability Program funds for the current year, committing to the City’s contribution of five percent in matching funds, and authorizing the Mayor to execute further documents as may be necessary for the distribution of funds.

    AYES: (9)Mirtha Becerra, John DiBari, Heather Harp, Jordan Hess, Gwen Jones, Julie Merritt, Jesse Ramos, Bryan von Lossberg, and Heidi West
    ABSENT: (2)Stacie Anderson, and Julie Armstrong
    Vote results:Approved (9 to 0)

3.2
Informational Item—Emergency Award of Wylie Ave. Water Main Insulation Project
This item has attachments. 
Ross Mollenhauer

1.Referral--Informational Item--Emergency Award of Wylie Ave. Water Main Insulation Project.pdf
2.Scope of Services--Wylie Ave Water Main Insulation Project.pdf

Ross Mollenhauer, Utility Project Manager, presented this informational item.  The long, dead-end water main on Wylie Avenue froze last winter, which is highly unusual.  Items costing over $25,000 are usually brought before Council.  However, Missoula Water must employ emergency provisions contained in the City's Procurement Policy. 

This project involves removing/replacing pavement in order to insulate the Wylie Avenue Main.  In the past, insulation has been used successfully to keep shallow water mains from freezing.  Swift action must be taken with winter rapidly approaching and the asphalt production plant about to close for the year.  Distribution crews have been busy with larger, high-priority projects, which is why this project was not out for bid earlier. 

Missoula Water feels it is necessary to move forward with this emergent project.  During the process, a fire hydrant will also be added on Wylie Avenue.

This project was approved as part of Missoula Water's Fiscal Year 2020 budget.

  • No motion—informational only.

    Vote results:

3.3
Wastewater Main Influent Pump Upgrade
This item has attachments. 
Ross Mollenhauer

1.Referral - Wastewater Main Influent Pump Upgrade.pdf
2.Purchase Agreement - Wastewater Main Influent Pump .pdf
3.Map - Wastewater Main Influent Pump.pdf

Ross Mollenhauer, Utility Project Manager, discussed the three Wastewater Plant influent pumps.  These pumps have a history of problems and premature failure rates.  Because of low flow, these pumps do not operate in an optimal way.  Staff from Morrison Maierle believe this higher capacity influent pump will be durable, perform with better efficiency, and have lower maintenance costs. 

Wastewater enterprise funds will be used to fund this influent pump.

  • Moved by:Jesse Ramos

    Approve and authorize the Mayor to sign the purchase agreement with Falcon Environmental Corporation to purchase one influent pump for a sum not to exceed $58,708.00.

    AYES: (9)Mirtha Becerra, John DiBari, Heather Harp, Jordan Hess, Gwen Jones, Julie Merritt, Jesse Ramos, Heidi West, and Bryan von Lossberg
    ABSENT: (2)Stacie Anderson, and Julie Armstrong
    Vote results:Approved (9 to 0)

3.4
Reserve Street Lift Station Construction
This item has attachments. 
Ross Mollenhauer

1.Reserve Street Lift Station Construction.pdf
2.Bid Recommendation for Reserve Street Lift Station Construction.pdf
3.Map of Reserve Street Lift Station location.pdf

The Reserve Street Lift Station is the largest one in the city.  Currently, there are two pumps left, one of which is inoperable.  An above-ground, submersible pump package lift station will be installed, similar to other rehabilitated lift stations in Missoula.  One other asset is that employees will no longer have to go underground to perform maintenance duties.

The engineer's project estimate was low; there may have been confusion about the higher cost of bypass pumping.  Wastewater Enterprise Funds will fund the Reserve Street Lift Station construction.

  • Moved by:Heather Harp

    Award the bid for construction services on the Reserve Street Lift Station to Western Municipal Construction for an amount not to exceed $839,625.00 and authorizes the return of bid bonds.

    AYES: (9)Mirtha Becerra, John DiBari, Heather Harp, Jordan Hess, Gwen Jones, Julie Merritt, Jesse Ramos, Bryan von Lossberg, and Heidi West
    ABSENT: (2)Stacie Anderson, and Julie Armstrong
    Vote results:Approved (9 to 0)

3.5
Purchase of one (1) Case Front End Loader for Garden City Compost
This item has attachments. 
Scot Colwell

1.Purchase of one (1) Case Front End Loader for Garden City Compost.pdf
2.FY20 Compost loader sales agreement.pdf

Scot Colwell, Fleet Manager, discussed the purchase of a 2019 Case 921G Backhoe.  Garden City Compost will use this vehicle to move equipment and compostables. This unit will replace a 1994 Case 821 loader.  That loader has two-wheel drive, and because parts are no longer available, it cannot be repaired.  Instead, it will be sold at auction. 

Included with the new backhoe purchase are two (2) six-yard buckets, a load loop, and a spare tire. The purchase of the 2019 Case loader is part of the vehicle growth and replacement program.

  • Moved by:Julie Merritt

    Approve the purchase of one (1) 2019 Case 921G Backhoe from Titan Machinery of Missoula, Montana for $284,836.80. 

    AYES: (9)Mirtha Becerra, John DiBari, Heather Harp, Jordan Hess, Gwen Jones, Julie Merritt, Jesse Ramos, Heidi West, and Bryan von Lossberg
    ABSENT: (2)Stacie Anderson, and Julie Armstrong
    Vote results:Approved (9 to 0)

3.6
Purchase of Street Division Pickup
This item has attachments. 
Scot Colwell

1.Purchase of one (1) .75 Ton Pickup Truck for Street Department.pdf
2.FY20 Street Truck bid Tab.pdf

Board chairperson Jordan Hess recommended discussing agenda items 3.6 through 3.8 together.  Scot Colwell stated that these three trucks are for the Street Department.  There was an attempt made to purchase these items in Missoula. However, Chevy and GMC have not made a truck that fits within the City's bid for over a year.  Two available Ford trucks had hail damage and were out on the West Coast.

The two Dodge trucks were new requests for the City fleet, and they're capable of being fitted with snowplows and sanders.  The 2020 Ford will also have similar attachments.  These three trucks to be able to access and maintain smaller residential streets.

  • Moved by:Jesse Ramos

    Approve the purchase of one (1) 2019 Dodge 2500 4-wheel drive Regular cab pickup from Lithia Dodge of Missoula for the purchase price of ($36,077.00).

    AYES: (9)Mirtha Becerra, John DiBari, Heather Harp, Jordan Hess, Gwen Jones, Julie Merritt, Jesse Ramos, Heidi West, and Bryan von Lossberg
    ABSENT: (2)Stacie Anderson, and Julie Armstrong
    Vote results:Approved (9 to 0)

3.7
Purchase of Street Division Pickup
This item has attachments. 
Scot Colwell

1.Purchase of one (1) One Ton Dodge truck for Street Dept.pdf
2.FY20 Street Truck bid Tab(1).pdf
  • Moved by:Jesse Ramos

    Approve the purchase of one (1) 2019 Dodge 3500 4-wheel drive Regular cab pickup from Lithia Dodge of Missoula Montana for the purchase price of ($39,436.00).

    AYES: (9)Mirtha Becerra, John DiBari, Heather Harp, Jordan Hess, Gwen Jones, Julie Merritt, Jesse Ramos, Bryan von Lossberg, and Heidi West
    ABSENT: (2)Stacie Anderson, and Julie Armstrong
    Vote results:Approved (9 to 0)

3.8
Purchase one (1) One Ton Truck for Street Dept.
This item has attachments. 
Scot Colwell

1.Purchase of one (1) One Ton Ford Truck for Street Department.pdf
2.FY20 Street truck NASG quote.pdf
  • Moved by:Jesse Ramos

    Approve the purchase of one (1) 2020 Ford F350 4-wheel drive Regular cab pickup from National Auto Fleet Group, this purchase is through Sourcewell formerly known as NJPA for the purchase price of ($34,177.00).

    AYES: (9)Mirtha Becerra, John DiBari, Heather Harp, Jordan Hess, Gwen Jones, Julie Merritt, Jesse Ramos, Bryan von Lossberg, and Heidi West
    ABSENT: (2)Stacie Anderson, and Julie Armstrong
    Vote results:Approved (9 to 0)

3.9
Waiver of Missoula Municipal Code Chapter 9.30 Noise Control for MDT at Orange Street Underpass for concrete testing.
This item has attachments. 
Troy Monroe

1.Referral--Orange Street underpass.pdf

Troy Monroe, Assistant City Engineer, discussed a waiver of Missoula Municipal Code Chapter 9.30 Noise Control at the Orange Street Underpass.  Approximately one year ago, the underpass was closed for soil borings.  Phase Two of this Montana Department of Transportation (MDT) project will be a concrete study.  The concrete testing will not affect the historic part of the underpass. 

The contractor is required to complete the work at night, which is why a noise waiver is necessary.  The work will begin on October 22, 2019.  The underpass closure will only affect northbound vehicles so emergency traffic can pass through.

On October 7 and October 8, 2019, Montana Rail Link (MRL) completed emergency underpass repairs.  Because time was of the essence, the noise waiver could not be obtained.  City Council area representatives were notified of the repair, as was the Mayor's office. 

Ownership of the underpass or the responsibility to maintain it is not clearly defined.  It is a complicated structure with the railroad tracks and buildings on top of it.  Ross Mollenhauer, Utility Project Manager, stated that MDT has the Orange Street Underpass on their five-year plan.  

 

  • Moved by:Bryan von Lossberg

    Approve a waiver from MMC 9.30 Noise Control for HDR Inc., an engineering contractor for the Montana Department of Transportation, for concrete borings in the Orange Street underpass.

    AYES: (9)Mirtha Becerra, John DiBari, Heather Harp, Jordan Hess, Gwen Jones, Julie Merritt, Jesse Ramos, Heidi West, and Bryan von Lossberg
    ABSENT: (2)Stacie Anderson, and Julie Armstrong
    Vote results:Approved (9 to 0)

4.
ADJOURNMENT
 

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