Missoula City Council Meeting Agenda

Meeting #:
Date:	Monday, December 13, 2021 at 6:00 P.m. - 7:00 P.m.
Location:	ZOOM Webinar

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1.

CALL TO ORDER AND ROLL CALL

2.

APPROVAL OF THE MINUTES

3.

SCHEDULE OF COMMITTEE MEETINGS

4.

PUBLIC COMMENT

5.

CONSENT AGENDA

(Items on the consent agenda were approved in City Council committees to be placed on the consent agenda to save time at Council meetings by voting on them as a package. The City Clerk will read the list aloud, so citizens watching on MCAT will know what is on the consent agenda. We’ll invite community comment on these items before we vote.)

5.1

Accounts Payable (claims) for checks dated December 14, 2021

AF

• Approve accounts payable in the amount of $4,215,901.27 for checks dated December 14, 2021.

5.2

Purchase of One (1) Backhoe for Street Department

PW

Scot Colwell

• Recommended motion:

  Approve the purchase of one (1) Cat 420 Backhoe from Western States Equipment of Missoula, Montana for the Purchase price of $135,794.00

5.3

Bid Award with Prospect Construction Inc., for the Lincoln Hills Water Tank Improvements

PW

Andrew Schultz

• Recommended motion:

  Award the bid for the Lincoln Hills Water Storage Tank Improvements Project to Prospect Construction, Inc. for an amount not to exceed $2,154,490.18 and authorize the return of bid bonds.

5.4

Referral – Vacation of Public Roadway Easement and Public Utility Easement Forty-Four Ranch Estates

PW

Mark Todorovich

• Recommended motion:

  Approve and authorize the Mayor to approve the Resolution vacating a 30 foot wide public roadway easement and a 60 foot wide public utility easement adjacent to lot 4, Forty-Four Ranch Estates.

5.5

Development Agreement with Wishcamper Development Partners, LLC for the Mullan BUILD Project

PW

Jeremy Keene

• Recommended motion:

  Approve and authorize the Mayor to sign a Development Agreement with Wishcamper Development Partners, LLC for the Mullan BUILD Project.

5.6

First Amendment to the Mullan BUILD – Interlocal Agreement between the City of Missoula and Missoula County

PW

Jeremy Keene

• Recommended motion:

  Approve and authorize the Mayor to sign the First Amendment to the Mullan BUILD – Interlocal Agreement between the City of Missoula and Missoula County.

5.7

Professional Services Agreement with DJ&A for the Mullan BUILD – England Blvd. Design Changes

PW

Kevin Slovarp

• Recommended motion:

  Approve and authorize the Mayor to sign a Professional Services Agreement with DJ&A for the Mullan BUILD – England Blvd. Design Changes at a cost not to exceed $79,423.00.

5.8

Caras Park and Trail Light Purchase

PC

Nathan McLeod

• Recommended motion:

  (No quorum) Award contract to Mountain State Lights for park and trail lights, to be installed in Caras Park as part of the Phase 1 construction project, and authorize the Mayor to sign the contract for the amount of $39,276.00

5.9

Master Fee Schedule for Facility Use, Reservations, Permits and Programs 2022

PC

Shirley Kinsey

• Recommended motion:

  (No quorum) Set a public hearing on January 10, 2022 to consider adoption of a resolution revising the City of Missoula Parks and Recreation Master Fee Schedule for Facility Use, Reservations, Permits and Programs for 2022.

5.10

Westside Park Phase II Playground Equipment Purchase and Installation

PC

Amber Sherrill

• Recommended motion:

  (No Quorum) 
  
  Award a contract to Bad Goat with a base bid of $12,950.00 for supply of Custom playground equipment.
  
  Award a contract to PlaySpace Designs with a base bid of $348,816.40 for supply of Kompan, Goric and IDS Sculptures playground equipment.
  
  Award a contract to Northwest Playground Equipment Inc. with a base bid of $13,135.25 for supply of Berliner playground equipment.
  
  Award a contract to Dakota Fence with a base bid of $81,766.00 for supply of Landscape Structures playground equipment.
  
  Award a contract to PlaySpace Designs with a base bid of $314,680.43 for installation of playground poured in place fall zone.
  
  Award a contract to PlaySpace Designs with a base bid of $92,090.63 for installation of playground play equipment.

5.11

City Council meeting schedule for 2022

AF

Marty Rehbein

• Recommended motion:

  Set the City Council meeting schedule for 2022 and direct the City Clerk to publish notice of the schedule in the newspaper.

5.12

Approve City Council Food Policy Advisory Board bylaws

AF

Marty Rehbein

• Recommended motion:

  Approve the City/County Food Policy Advisory Board bylaws

5.13

Eric Hallstrom Confirmation as Chief Operations Officer

AF

John Engen

• Recommended motion:

  Confirm the Mayor’s appointment of Eric Hallstrom as the City of Missoula’s Chief Operations Officer

6.

COMMENTS FROM CITY STAFF, AGENCIES, BOARDS, COMMISSIONS, AUTHORITIES AND THE COMMUNITY FORUM

7.

SPECIAL PRESENTATIONS

7.1

Proclamation - Homeless Persons' Memorial Day

John Engen

7.2

Proclamation - Theresa Cox Day

John Engen

8.

PUBLIC HEARINGS

(State law and City Council rules set guidelines for inviting community comment in a formal way on certain issues.  Following a staff report on each item, the City Council and the Mayor invite community comment.  During COVID 19, the City Council is holding the public hearing open for a week and then voting the following week, unless there is a requirement for final action on the night of the public hearing.)  

8.1

FY 2022 Business Licensing Fee Schedule

AF

Kirsten Hands

(The public hearing will be opened on December 13, 2021, at which time the City Council will hear all objections that may be made to the resolution or any part of the resolution. At the close of the public hearing the City Council will take up the resolution for final consideration that same evening.)

• Recommended motion:

  Adopt a resolution affirming the City Council’s August 2021 decision to increase business license fees by 3.00% and correcting the fee schedule attached to resolution 8538

   

9.

FINAL CONSIDERATION

(Items listed under Final Consideration have had a public hearing.  The hearing was held open to allow time for additional public comment before final consideration and action by the City Council. The chairperson of the standing City Council committee will make a motion. We invite community comment on each item.)

9.1

Referral and Staff Report - 3719, 3721, 3723 Grant Creek Road Annexation and Zoning Upon Annexation

LUP

Emily Gluckin

• Recommended motion:

  Adopt a resolution to annex and incorporate within the boundaries of the City of Missoula three tracts legally described in Book 1040 Page 253, Book 960 Page 1011, and Book 1040 Page 253 in the NW of Section 8, Township 13 North, Range 19 West, P.M.M. and zone upon annexation to M1-2 Limited Industrial, based on the findings of fact in the staff report, subject to the recommended six (6) conditions of annexation approval as amended in Memo No. 1 dated December 3rd, 2021 and Memo No. 2 dated December 7th, 2021.

9.2

Adopt West Broadway Community Master Plan

LUP

Annette Marchesseault

• Recommended motion:

  Adopt a resolution of the Missoula City Council adopting the Envision West Broadway Community Master Plan as an  amendment to the 2019 Downtown Missoula Master Plan, which is an amendment to the 2035 Our Missoula Growth Policy.

9.3

A Resolution of the Missoula City Council increasing the municipal stormwater, wastewater, and water rates for use of the Missoula City Utility Systems and amending the Utility Rate Schedule to be effective January 1, 2022.

PW

Logan McInnis

• Recommended motion:

  Approve a Resolution of the Missoula City Council increasing the municipal stormwater, wastewater, and water rates for use of the Missoula City Utility Systems and amending the Utility Rate Schedule to be effective January 1, 2022.

9.4

A Resolution of the Missoula City Council amending the current fees for new taps into existing Missoula Water system mains, establishing a Staff Assistance Fee, and amending the Utility Rate Schedule to be effective January 1, 2022.

PW

Logan McInnis

• Recommended motion:

  Adopt a Resolution of the Missoula City Council amending the current fees for new taps into existing Missoula Water system mains, establishing a Staff Assistance Fee, and amending the Utility Rate Schedule to be effective January 1, 2022.

10.

COMMUNICATIONS FROM THE MAYOR

11.

GENERAL COMMENTS OF CITY COUNCIL

12.

COMMITTEE REPORTS

(Items listed under committee reports were not approved unanimously in City Council committees. The chairperson of the standing City Council committee will make a motion. We invite community comment on each item.)

12.1

Administration and Finance committee (AF) report

12.1.a

Minutes from the December 8, 2021 Meeting

AF

12.2

Committee of the Whole (COW) committee report

12.3

Land Use and Planning (LUP) committee report

12.3.a

Minutes from the December 8, 2021 Meeting

LUP

12.4

Parks and Conservation (PC) committee report

12.4.a

Minutes from the December 8, 2021 Meeting

PC

12.5

Public Safety and Health (PSH) committee report

12.6

Public Works (PW) committee report

12.6.a

Minutes from the December 8, 2021 Meeting

PW

13.

NEW BUSINESS

14.

ITEMS TO BE REFERRED

(Items listed here have been proposed by Council members, staff, or the Mayor for consideration in City Council committees. Committee chairs are responsible for scheduling consideration of these items in their respective committee meetings. These items are listed on our agenda for information only. They will not be considered at this meeting. For further information about any item, contact the person listed in italics.)

14.1

Administration and Finance committee referrals

14.1.a

Appointment to the Library Board

AF

John Engen

14.1.b

Missoula Redevelopment Agency Fiscal Year 2021 Budget Amendments

AF

Ellen Buchanan, Jilayne Dunn

14.1.c

Resolution for final FY 2021 budget amendments. This resolution amends the fiscal year 2021 budget to recognize revenues, and appropriate expenditures and budget transfers not identified in the original budget.

AF

Leigh Griffing

14.1.d

Amendments to City Council rules

AF

Marty Rehbein

14.2

Committee of the Whole referrals

14.2.a

Items Held in Committees to Date

COW

Gwen Jones

14.3

Land Use and Planning committee referrals

14.3.a

Transportation Options Action Plan

LUP

Aaron Wilson

14.4

Parks and Conservation committee referrals

14.4.a

Westside Park Phase II Construction Manager at Risk (CMAR) Contract not to exceed $6,000, and a construction fee of 5.5% on all direct and indirect costs for contracts managed by the CMAR

PC

Nathan McLeod

14.4.b

Review Energy and Climate Team Member’s ability to serve

PC

City Clerk Office

14.5

Public Safety and Health committee referrals

14.5.a

Community Justice Department Update

PSH

Stacie Anderson

14.6

Public Works committee referrals

15.

MISCELLANEOUS COMMUNICATIONS, PETITIONS, REPORTS AND ANNOUNCEMENTS

15.1

Administratively approved agreement report

16.

ADJOURNMENT

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