Missoula City Council Meeting Agenda

Meeting #:

Date:

Monday, March 04, 2024 at 6:00 P.m. - 7:00 P.m.

Location:

Council Chambers (in person) or TEAMS (virtually)

Attend in person: City Council Chambers, 140 W Pine, Missoula MT

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1.

CALL TO ORDER AND ROLL CALL

2.

APPROVAL OF THE MINUTES

3.

ANNOUNCE CHANGES TO COMMITTEE MEETING AGENDAS AND COMMITTEE MEMBERSHIP APPROVALS

3.1

Committee Schedule for March 6, 2024

4.

SPECIAL PRESENTATIONS AND PROCLAMATIONS

4.1

Neighborhood Council Updates

4.2

Proclamation - March for Meals Month

Andrea Davis

4.3

Proclamation - Women's History Month

Andrea Davis

5.

PUBLIC HEARINGS

(State law and City Council rules set guidelines for inviting community comment in a formal way on certain issues.  Following a staff report on each item, the City Council and the Mayor invite community comment.  City Council holds a public hearing, and then votes the following week, unless there is a requirement for final action on the night of the public hearing.)  

5.1

Fiscal Year 2024 Budget 2nd Quarter Amendments

Leigh Griffing

To adopt a Resolution for the 2nd Quarter Fiscal Year 2024 amendments to the annual appropriations. [Second and Final Reading on March 11, 2024.] 

6.

NEW BUSINESS

6.1

City Council Resolution Supporting United States Postal Service (USPS) Mail Processing in Missoula

Gwen Jones, Mike Nugent, Kristen Jordan, Eric Melson

• Recommended motion:

  Adopt a resolution of the City Council supporting mail processing in Missoula and opposing plans to move processing out of Montana.

7.

PUBLIC COMMENTS FOR ITEMS ON THE AGENDA

8.

CONSENT AGENDA

(Items on the consent agenda were approved in City Council committees to be placed on the consent agenda to save time at Council meetings by voting on them as a package. The City Clerk will read the list aloud, so citizens watching on MCAT will know what is on the consent agenda. We’ll invite community comment on these items before we vote.)

• Recommended motion:

8.1

Accounts Payable (claims) for checks dated March 5, 2024

• Recommended motion:

  Approve accounts payable (claims) for checks dated March 5, 2024, in the amount of $1,203,464.32.

8.2

Microfiche Scanning Agreement FY2024

Kirsten Hands

• Recommended motion:

  Approve and authorize the Mayor to sign an agreement with MSI: Information Management Solutions for scanning the microfiche inventory in the Community Planning, Development and Innovation department for a an amount not to exceed $87,593.55

8.3

Bid Award to Prospect Construction for the Monroe Jackson St Water Main Replacement project

Triston Firth

• Recommended motion:

  Award the bid for the Monroe/Jackson Water Main Replacement project to Prospect Construction Inc. at a cost not to exceed $872,857.00 and authorize the return of bid bonds.

8.4

Bid Award to RLC Enterprises for the Edith Street Water Main Replacement

Adam Marsh

• Recommended motion:

  Award the bid for the Edith Street Water Main Replacement project to RLC Enterprises at a cost not to exceed $831,043.53 and authorize the return of bid bonds.

8.5

Return Active Sludge (RAS) Valve Procurement for the Wastewater Treatment Plant

Adam Marsh

• Recommended motion:

  Award the procurement bid to Northwest Pipe Fittings for the RAS valves for the wastewater treatment plant at a cost not to exceed $186,992.00.

8.6

Stephens Orange Montana Department of Transportation (MDT) Construction and Maintenance Agreement

Kevin Slovarp

• Recommended motion:

  Authorize the Mayor to sign the City/MDT Stephens Orange Construction and Maintenance Agreement.

8.7

2024 Transportation Alternatives Pavement Preservation Grant Agreements

David Selvage

• Recommended motion:

  Approve the Funding, Construction, Maintenance and Local Agency Guidelines Agreements for: 

  1) Renovation of the Milwaukee Trail at Beartracks Bridge in the total amount of $413,798; and

  2) Renovation of the South Hills Trail in the total amount of $198,034; and

  3) Repair and cyclical maintenance of Kiwanis Park’s trails in the amount of $109,003; and

  4) Crack repairs to the Bitterroot and Milwaukee Trail in the amount of $102,443, and

  5) Repair of Silver Park’s riverfront trail in the amount of $55,553; and authorize the mayor to sign.

8.8

Purchase of One Towable Screening Plant

Scot Colwell

• Recommended motion:

  Approve the purchase of One (1) Fabtech Pro Screen from Modern Machinery of Missoula, MT for the purchase price of $182,856.00.

8.9

2024 Local Government Review and Study Commission Resolution

Claire Trimble

• Recommended motion:

  Adopt a resolution of the City Council of the City of Missoula, Montana, submitting to the qualified electors of the City of Missoula, an election on June 4, 2024, the question of conducting a local government review of the City of Missoula, and if approved, established a study commission consisting of 7 members and levying $200,000 for study expenses.

9.

REGULAR BUSINESS

9.1

Committee Reports

(Items listed under committee reports were not approved unanimously in City Council committees. The chairperson of the standing City Council committee will make a motion. We invite community comment on each item.)

9.1.a

Budget and Finance (BF) committee report

9.1.a.a

Minutes from February 28, 2024

9.1.b

Climate, Conservation and Parks (CCP) committee report

9.1.b.a

Minutes from February 28, 2024

9.1.c

Committee of the Whole (COW) committee report

9.1.c.a

Minutes from February 28, 2024

9.1.c.b

Approval of Justice, Equity, Diversity, and Inclusion (JEDI) Advisory Board Appointments

Alex Lawson

• Recommended motion:

  [Recommendation to Approve] Approve the recommendations of the selection committee and name Destiny Devine, Jay Raines and Lily Sussman as JEDI Advisory Board members, and Kiyomi Looney as a board alternate.

9.1.d

Housing, Redevelopment, and Community Programs (HRCP) committee report

9.1.d.a

Minutes from February 28, 2024

9.1.d.b

Referral - Resolution of Intention to Bond for the Scott Street Ravara Project

Annie Gorski

• Recommended motion:

  [Recommendation to Approve] Approve a Resolution Approving the Ravara Project and Infrastructure Improvements as Urban Renewal Projects for the North Reserve-Scott Street Urban Renewal District; Making Findings with Respect Thereto; and Declaring the Intention of the City to use Tax Increment Revenues or Tax Increment Revenue Bonds to Pay, Reimburse, or Finance Eligible Costs Thereof.

9.1.d.c

Scott Street Workforce Housing Project Agreements

John Adams

Consideration of the Development Agreement, loan agreement, disposal of City-owned property and other steps necessary to commence construction on the Scott Street Workforce Housing Project.

• Recommended motion:

  [Recommendation to Approve] A Resolution authorizing the donation of a portion of the Scott Street Parcel and authorizing the use of another adjacent portion of the Scott Street Parcel as security for the construction financing for a public-private partnership to build a residential construction project incorporating workforce housing on the donated portion of the Scott Street Parcel.

• Recommended motion:

  [Recommendation to Approve] That Council approve and direct the Mayor to execute the Development Agreement relative to Tract 2, Scott Street Lots, Lot 3, between the City and Ravara Development, LLC, presented here as Exhibit B to the Donation Agreement, memorializing the Parties’ respective rights and obligations concerning Tract 2, and for certain covenants and obligations to run with the land, including, among other things, an activity space easement for the use of a portion of Tract 3, Scott Street Lots, Lot 3, by the residents of the Tract 2.

• Recommended motion:

  [Recommendation to Affirm] That Council affirm that the Amended and Restated Purchase and Sale Agreement for Tract 3, Scott Street Lots, Lot 3, between the City and Scott Street Parcel, LLC, for the purchase price of $1,640,818, together with the “Repurchase Agreement,” conforms to Council’s intent and direction articulated in Resolution 8496.

• Recommended motion:

  [Recommendation to Approve] That Council approve the utilization of the proceeds from the execution of that aforementioned Purchase and Sale Agreement to fund a construction loan dedicated to the development of housing on the Community Land Trust parcel identified in Resolution 8496, notwithstanding Municipal Code 3.24.040(C) directing revenue from the sale of City land and assets to the City’s Affordable Housing Trust Fund.

• Recommended motion:

  [Recommendation to Approve] That Council approve and direct the Mayor to negotiate and execute a loan agreement between City of Missoula and Ravara Development, LLC, to fund construction of housing on Tract 2, Scott Street Lots, Lot 3, in approximately the form shown in the attached Exhibit, together with any documents or agreements necessary with First Security Bank to integrate administration of the City loan into the overall construction financing portion of the project, subordinate the loan as agreed between the City and First Security Bank, and affirm that final loan repayments, upon completion of the project, should be used to create additional income qualified units or be directed to the City’s Affordable Housing Trust Fund.

9.1.e

Land Use and Planning (LUP) committee report

9.1.f

Public Safety, Health and Operations (PSHO) committee report

9.1.f.a

Minutes from February 28, 2024

9.1.f.b

Fire Department Levy Resolution

Gordy Hughes

• Recommended motion:

  [Recommendation to Approve] Adopt a resolution of the City Council of the City of Missoula, Montana, submitting to the qualified electors of the City of Missoula, at an election on June 4, 2024, the question of whether the City of Missoula shall be authorized to exceed the statutory mill levy provided for in Section 15-10-420, M.C.A. by permanently levying up to 34 mills per year, currently raising approximately $7 million annually, for the purposes of providing additional funding or financing for Fire and Emergency Services including apparatus, vehicles, equipment, operations, personnel, facilities, and training.

9.1.g

Public Works and Mobility (PWM) committee report

9.1.g.a

Minutes from February 28, 2024

9.2

Informational Reports

(Formerly Administratively Approved report and Legislative Updates)

9.2.a

Administratively Approved Report

10.

PUBLIC COMMENT ON NON-AGENDA ITEMS

11.

COMMUNICATIONS FROM THE MAYOR

12.

GENERAL COMMENTS OF CITY COUNCIL MEMBERS

13.

ADJOURNMENT

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